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New Hire Paperwork Guide

After you have been hired as a librarian, staff member, student worker or temporary worker, you will be required to complete some paperwork. Learn more about required documents below.

Required paperwork: 

All forms (Personal Data Form, Tax forms, Direct Deposit, E-Verify) are completed in Human Resources on first day of work.

Required paperwork: 

  • Personal Data Form is completed in Library Organizational Development Office on or at least three days before the first day of work.
  • I-9 (E-Verify) verification  process is to be completed in Library Organizational Development Office on or at least three days before the first day of work.
  • Tax forms:
  • E-Verify Documents (list of acceptable documents)
  • Direct Deposit is strongly encouraged. Enroll via the FASIS Self-Service Portal when you register for Multi-Factor Authentication.
  • Work/Study forms, if applicable: 
    • Work/Study Authorization Form is completed in the Library Personnel Office. (Required for all Work/Study students, including continuing students.)
    • Request for Two Jobs Form is required only for students pursuing a second Work/Study position.

Additional forms required:

Required paperwork: 

  • Personal Data Form is completed in Library Organizational Development Office on or at least three days before the first day of work.
  • I-9 (E-Verify) verification  process is to be completed in Library Organizational Development Office on or at least three days before the first day of work.
  • E-Verify Documents
    Addtional acceptable documents in addition to passport and I-94 or I-94A
    • F-1 Visa Holder I-20
    • J-1 Visa Holder BS-2019
    • H-1B Visa Holder I-797A (includes other statuses)
  • DCFS Mandatory Reporting
  • Direct Deposit is strongly encouraged. Enroll via the FASIS Self-Service Portal when you register for Multi-Factor Authentication.
  • Work/Study Authorization Form, if applicable, is completed in the Library Personnel Office. (Required for all Work/Study students, including continuing students.)
  • FNIS Request Form, which is required to access the Foreign National Information System process, through which you will enter your employment information online. After submitting the form, you will complete the following steps:
    1. You will be notified by e-mail sent from the Payroll Office stating that you have access to FNIS and to complete the information in FNIS. If you do not have access within three days of the hire date,  contact Library HR at 847-491-7668.
    2. Complete the forms on FNIS within ten (10) days of the starting date at Northwestern Univ. to ensure that the University complies with U.S. withholding and reporting regulations.
    3. The Payroll Office will review information and let you know when a copy of the FNIS forms can be printed out and signed at the HR Office. You will need to bring your passport, I-94 and any other documents for review at this point.
  • If you do not have a Social Security Card, you will need to apply for a card to receive paychecks. Learn how to apply for a Social Security Card. 
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