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Meeting Minutes & Resources for Major Microform
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RoseAnn Vonesh, Chair
The NIDL (Northeastern Illinois Depository Librarians) meeting was held on April 3, 1998 at Oak Park Public Library. Then Speaker Cione distributed a folder "Keeping America Informed," containing advice on how to acquire Federal information via GPO Access system , fax, e-mail, and toll-free telephone (1-888-293-6498). GPO/Chicago will move to a new (but undecided) location in downtown financial district. While thankfully the telephone numbers will remain the same, the store will shrink in size from 3,000 to 2,000 square feet. Self-introduction of each member around the table. Minutes approved from the November 21, 1997 meeting. Approved amendment to NIDL constitution (Article VI, Section 1), creation of coordinator-elect position. Linda Chia, coordinator-elect for 1999. Paulette Harding volunteered to take minutes at November 20, 1998 meeting. Discussion of HB 3418 making certain legislative information free to the public. Beginning with the 91st General Assembly, bills, calendar, House and Senate journal, compiled statutes, rules, Illinois Administrative Code, etc., would be available over the Internet instead of sold to commercial entities as has been done previously. The information might still be sold but at least the public would have an alternative way of accessing it. Patrice Stearley to coordinate; Karen Danzak Lyons is chair of Task Force HB 3418. Urge all librarians to lobby their legislators in support of HB 3418. Library news from each member going around the table: RoseAnn Vonesh, Oak Park: 1) has a clever way of distributing '97 tax forms to the public by opening the boxes for the people to help themsleves, 2) loading Marchive tapes, records online by summer '98. Ann Glascoff, Governor's State: 1) deselecting paper for electronic formats, 2) distributed copies of GSU depository letter to Rep. Weller offering to link to 11th Congressional District's homepage, etc. Pam Morgan, Chicago Public Library: 1) finally have e-mail, 2) CPL expanded its web page to include FOIA, National Security Archives, ACLU, etc., and a fun FAQ page, 3) "Surfing with Uncle Sam" to be presented at staff training in June, 4) Steve Sposato to promote cds after documentation is compiled, 5) have 3 dedicated cd-rom machines. Julie Collins, Mt. Prospect: 1) massive weeding, 2) tax forms in boxes. Joan Coogan, Northwestern: 1) Head of Documents and Maps open, requires 4 years of documents experience, etc., 2) Mike McCaffrey-Noviss, Acting Head, 3) reduced staff, 4) hired a consultant to solve the space problem without new construction. Marge Bengsten, UIC: 1) erratic delivery of tax forms, 2) reproducible books popular. Paulette Harding, Poplar Creek: 1) web page up soon; will announce on IGI-L and GOVDOC-L, 2) giving workshops for Du Page Library System: legal and Illinois information on the Web, etc. Sandy Fritz, Illinois State Library: 1) Statewide help directory survey on its way, paper and web version. Good tool if all participate, 2) GPO Access training "train-the-trainers" classes held at State Library, e-mail/fax Sandy to set up training at your site: 217/524-5715, 3) GovDocs moved to Public Services, 4) emphasis from technical access to marketing documents, 5) October 2 Springfield meeting (10-4p) to work on revising "State Plan." Walt Baumann, DePaul: 1) implementing DRA, 2) sent weeding lists, 3) self-study sent Oct. '97, no response yet from GPO, 4) using free software to checkin documents/eliminate paper shelflist, 5) considered dropping depository library status, politics changed, so DePaul stays, 6) part of statewide consortia move to put documents holdings online through DRA, waiting for new modules. Laura Frizol, Illinois State Library: 1) Head of Cataloging position open, 2) no Reference at Thompson Center. Anne Abramson, John Marshall Law: 1) zero-based review of item selection, 2) weeding due to space crunch, 3) StatUSA popular. Patrice Stearley, Northeastern: 1) cleanup for barcoding the collection in preparation for putting their documents holdings online through DRA, 2) new education reference librarian named soon. Lynn Smith, Northern Illinois: 1) weeding, 2) getting ready for DRA, 3) hired a librarian, 4) only one vacancy now. John Brandt, Lake Forest College: 1) retaining depository status due to new political climate with a new director, 2) upped percentage selection rate, 3) have a new staff person, 4) Web server with state grant monies, 5) reminder: 30th anniversary of Illinois Documents in October. John Shuler, UIC: 1) incoming manager of GODORT, 2) President of IL ACRL, 3) being an efficient government depository without being a library, 4) State Department agreement continuing, 5) student digital page for maps (GIS) with textual and visual information available campus-wide, 6) backing off Marchive, 7) cataloging of govdocs in Documents Dept., 8) training staff, etc., 9) professional opening at UIC. Linda Chia, Loyola: 1)interviews for new Dean of Libraries held; hope to have a new person in place by July/August, 2) interviewing for Head of Lewis Library, 3) hired new Head of Cataloging, 4) expect to have a new OPAC in place by Sept., switching from NOTIS, 5) automatic login scripting on all public machines to keep outsiders from doing mischief and from paid databases such as FirstSearch and InfoTrac, only access LUIS and Government Documents. Lunch: 12:15-1:15. Unstructured open discussion of what's to be on NIDL web page. Links to government links -- so many! What NIDL members want to serve NIDL, such as link to CPL's "PTO" depository. All of above duplicate the "State Resource Directory." Extrapolate data from John Shuler's survey. Web page committee: fine tune and report to larger group. Committee to replace Sharon Manassa. Pam Morgan is facilitator. Patrice Stearley: Kudos to Joan Coogan for serving as webmaster. Suggestions, updates, etc. can be sent to her. Congressional district information committee discussion on setting up congressional district web pages. Ann Glascoff letter to Cong. Weller. Walt Baumann: beware of having to maintain a web site(s), links with NIDL page. Labor intensive. Discussion of shell/template for each district's web page. Walt Baumann, Anne Abramson, John Klaus, and Steve Sposato on CDIC. Next meeting will be on Friday, November 20, 1998 at Loyola's Lewis Library. Meeting adjourns at 2:15p. Tour of Oak Park P.L. Thanks to RoseAnn Vonesh and Oak Park Public Library for playing host and delicious refreshments.
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