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Meeting Minutes & Resources for Major Microform
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Present: Linda Chia (chair), Brother Robert Wilsbach, Edward Grosek, Pegeen Bassett, Earl Shumaker, Lynne Kiviluoma, Luke A Griffin, John Klaus, John DeYoung, Trish Akin, Bryan A. Blank, Lynne Smith, Becky Byrum, Sally Holterhoff, Anne Abramson, Paulette Harding, John Milton Hendricks, Ann Glascoff, Marjorie Bengtson, Patrice Stearley, Connie Fleischer, Walt Baumann, Maria D'Aversa, Paula Contreras (secretary) American Factfinder Demo: Dot from the Census Bureau presented a demonstration of the Census Bureau's new product, American Factfinder. Highlights include a feedback option from the banner that will provide an answer within 24 hours, "industry quick" reports, a usage tips area that is context-specific, thematic and reference maps, and a "facts about my community" section. This product will replace many paper reports for the 2000 Census. The product is designed to function in one of three modes: tier 1 is prepackaged information, tier 2 allows you to pick from a number of offerings, and tier 3 can be readily manipulated to create many kinds of reports. Tier 3 is not currently functional, and will be a fee-based service. For information and feedback on the Census and census-products -- we can call (312) 353-9747 or email "dads@census.gov" Approval of Minutes: Last meeting minutes were approved -- Earl moved to approve, Pegeen seconded. Election of Officers: Patrice opened the floor for nominations, but Dan Blewett from Loyola and Luke Griffin from IIT were unanimously voted chair-elect and secretary. Congratulations Dan and Luke! Committee Reports -- Web Committee: None of the representatives from the web page committee were in attendance. John Hendricks stated that Northwestern would continue hosting the site, and that information to be posted could be sent to Tony Adams or govpubs@nwu.edu. Committee Reports -- Congressional District Committee: There has not
been much activity from the Congressional District Committee. Members
agreed that John Brandt's website provided a great model for replication:
www.lib.lfc.edu/govinfo Round-Robin Reports: Luke Griffin (our new secretary) has been at IIT for 4 months. He is soliciting feedback for his new webpage at: www.gl.iit.edu/govdocs. IIT is moving to a web OPAC in January, and the transition has created a need for a retrospective cataloging project. Lynne Kiviluoma at GPO inspected Chicago Public Library in October. They have revised their department manual, and are still in the process of shifting. Earl Shumaker says that Northern Illinois' recent inspection was a very positive experience. The inspectors reported that while they had adequate public equipment, there wasn't enough for the staff. They looked at the basement (growth space) and Northern's future space plans. The inspectors were very supportive and Earl and the administration were very pleased. The department's outreach efforts were commended and they had a few recommendations for their collection development policy. Earl reports that Northern will be going with Marcive tapeloads for future documents processing, and they MAY consider purchasing retrospective data. Earl is also pleased that all of his operating staff positions were upgraded. Pegeen Bassett at Northwestern is chair of AALL's government documents group, and is hard at work planning for their upcoming meeting in Philadelphia. Northwestern recently completed their self-study. At DLC in Kansas City, it was reported that MANY self-studies were in backlog so those who haven't heard a report should not be surprised. A new inspector may be hired, and future self-studies may be submitted in three stages. Pegeen reports that the DLC meeting was a good one. She attended an excellent workshop on federal regulations by the Federal Register that should soon be appearing on the web at www.nara.gov/fedreg. Ed Grosek at Northern Illinois has finished his list of UN agencies and subagencies, and plans to put it on the web. The list will include a keyword search feature that will allow you to find the various agencies and subagencies that deal with your topic. Brother Robert Wilsbach at Lewis says that his department was just inspected. He too reports that it was a very supportive experience. Brother Wilsbach is pretty much a one-man show in his department, which is about a 20% depository. The department emphasizes congressional committee reports and foreign relations. Paula Contreras says that UIC's DOSFAN partnership with the State Department is always an adventure. Political crises bring hate mail and other fun events. A recent problem involved a State Department listserv that continued to send the send the same message hundreds of times. Paula recently visited City Hall to obtain municipal documents, and reported that some agencies are friendlier than others. Marge Bengtson from UIC reports that 7th graders have been visiting the library looking for old census material. UIC has been paring down its documents reference collection, and Marge says that depository shipments have been coming spasmodically. Patrice Stearley says that Northeastern is just beginning to catalog with Marcive. They are currently awaiting their first shipment and first load. They are revising their workload as a result. Once the dust settles on this new activity, they will begin a retrospective conversion project. Patrice finds the collection in need of weeding. Decisions have traditionally been made as a result of space issues. Northeastern is also now serving as the library for a prep school. Patrice is impressed with the abilities of the students. Connie Fleisher says GPO recently visited the University of Chicago Law Library. They were selected because they produced a fairly short self-study. GPO found their equipment to be adequate -- although there was a problem with printing because they have no public access printer. Connie asked if other members purchased the Serial Set. Walt Baumann at Depaul University College of Law (today's host!) is working on his biennial survey. Walt is creating a collection development statement for electronic products. He reports that the DRA cleanup continues, and he notes that the state plan has not been revised in 5 years. Maria D'Aversa at Moraine Valley Community College completed her library's
self-study in March, and has heard no reports. They have been working
on their library's web page. Ann Glascoff says that Governor's State has a new director. She also introduces a new staff member, John DeYoung. GSU is whittling away at projects that have been backlogged. John Hendricks is happy to report that Northwestern's Documents Dept. has a new director, Jackie Druery. They are still accepting applications for their Federal and International Documents Librarian positions. In addition to hiring new staff, Northwestern is in the midst of Marcive cleanup. John also announced that Anne Janda, their Data Services Librarian, is organizing a conference on digital data and is issuing a call for papers. More information may be obtained by contacting govpubs@nwu.edu. Paulette Harding from Poplar Creek Public Library says that they are training many new staff members and are weeding lots of microfiche. Anne Abramson at John Marshall is in the midst of a huge weeding project. She has recently added "Liaison to the Chicago Bar Association" to her duties. The library is getting new computers for their Chicago Bar patrons. The college has a new website, and the library will contribute a new map to the page. Anne is accepting recommendations for items to select/deselect. Sally Holterhoff at Valparaiso Law Library said that the Indiana documents librarians group met last June. The law school also begun revamping their website, and have hired a consultant to do the job. In conjunction with a consortium, the library has purchased a subscription to Congressional Universe. They have also purchased the Readex UN collection. Sally is working on her library's biennial survey, and are considering purchasing access to retrospective Marcive records. Becky Byrum from Valparaiso is looking forward to starting Marcive tapeloads. They have completed revising the Government Documents website, and are pleased that they finally figured out how to match their item selections with the monthly webtech notes. Lynne Smith at the Northern Illinois Law Library reports that they are still not on DRA. The Associate Director retired in August, and they are currently working on shifting and weeding. Bryan Blank from Oak Park Public Library is hoping to get their collection on Marcive. He is planning to update their webpage and is also working on weeding. He is hoping to ensure that their shelflist is Y2k compliant. Trish Akin at Oak Park is weeding item numbers. John DeYoung is a new librarian at Governor's State. Their library has a new director, and John is working on cleaning up their periodical list. They are also looking at space planning. John Klaus with the U.S. Courts talked about their intranet site, and the fact that they have a rich collection of Judiciary materials in electronic format. Linda Chia says that Loyola has a new Dean and a new Associate Dean. They also have many openings. Other Issues: Walt claims that due to the upcoming ALA Annual Conference in Chicago, we can expect more Illinois library inspections. ILA Godort is looking for members. Roberta Palen is chair-elect for ILA Godort. This year's workshop on GIS was commended. Impending Demise of NTIS: Earl solicited feedback on composing a letter in support of maintaining NTIS. If there is funding, GPO may take responsibility for the agency. NTIS' scientific and technical information is invaluable, and the community would hate to lose such a resource. Earl is writing a letter on behalf of ILA Godort. Questions: John Hendricks was interested in information about moving from a paper shelflist to an electronic one using Microsoft Access. Information is available on GOVDOC-L and will be forwarded to those interested. Northwestern is also giving away copies of the Official Gazette and is looking for a good home for them. Next Meeting: April 28 at Valparaiso.
Paula Contreras
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