Meeting Minutes - April 28, 2000

Valparaiso University of Indiana

Earl Shumaker, Chair
Luke Griffin, Secretary
Becky Byrum and Sally Holterhoff, hosts

Welcome by Richard AmRheim, University Librarian.

Housekeeping items - Becky Byrum and Sally Holterhoff.

Presentation by Todd Rokita on Access Indiana (www.state.in.us)/Indiana Secretary of State Office one-stop shopping for citizens and businesses for electronic records and applications online. A content-rich site with over 150,000 hits per month; site is 24//7. Hoosier Lottery and Unclaimed Property Database have more hits. Most popular service is business forms online. Adding staff to handle e-mail queries from the public. Access Indiana is a public/private non-partisan effort. State of Indiana owns the information (not copyrighted); a private company helps manage the gateway. Access Indiana is the official website of the State of Indiana.

Laura Lindenbush: Indiana is only third state to go with a private/public model of an online portal. Gives "one stop shopping." Access Indiana is a public/private partnership, at no cost to the state. IN contracted or 1.5 million dollars for back end software; front end funded through user fees such as those for users of Bureau of Motor Vehicles. Extra layers of security/privacy built into the system, i.e., customers have to verify why they need driver records. Use of credit cards or Access Indiana subscription is required to access these records. State keeps records of ALL transactions. For example, if a stalker got a record, it would be traced. Businesses pay for "premium services;" citizens for free or nominal charge of one dollar or five dollars. For fifty dollars per month brings "Bill Watch" on Access Indiana and e-mails you of legislative activity. This service got nine million hits in January 2000 when the IN legislature was in session. IN a "first" with a "citizen legislature." Renew license plates over the Internet. File tax returns electronically. Little Hoosier's Kid's Page for finding child care in IN, etc.

Library news from each member going around the table:

Earl Shumaker, Northern Illinois University: Place member's microfiche holdings/sets on NIDL home page. Earl to handle nominating committee business.

Roberta and Patrice attended the GPO depository meeting in Rhode Island. GPO no longer supporting the gateways. Due to funding cuts, dual formats are out. The bookstores are losing money and may be closed -- ordering online. Cynthia Etkin is no longer a depository inspector.

Roberta Palen and Lynn Kiviluoma, Chicago Public Library: CPL has many CD-ROMs but can't run them as some are Mac-only and CPL won't use Macintosh's. HWLC was criticized by GPO for not cooperating/shared housing with area academic libraries. Roberta to send around a CD-ROM de-select list to members via e-mail and NIDL web page. CPL Documents Collection is over 50 years old, and a 98% depository.

Pegeen Bassett, Northwestern University Law: CD-ROM selection is dropping.

Walt Baumann, Depaul Law: Wrote electronic collection development policy statement.

Marge Bengston, UIC: Paula Contreras left for University of Chicago. John Shuler's wife is ill.

Ellen Meier, Head of Reference at Valparaiso is retiring -- opening.

John Klaus, Library of U.S. Courts - 7th Circuit: Head Librarian retiring. 4% of Federal libraries drop out of FDLP; this is a trend with law libraries.

Tim Sutherland, Indiana University Northwest: Working with faculty to bring in outside income for the library such as outreach with outside organizations - do projects for fees.

Patrice Stearley, Northeastern: Dealing with Marchive inventory, recon/weeding project. Passed self-study.

Roberta Palen, Chicago Public Library: Central Library (Harold Washington Library Center) to increase hours on May 1 with no increase in staff. Surfing with Uncle Sam training on hold; GPO Access training planned for branches. Downtown Census Bureau office at 77 W. Jackson understaffed -- referrals to HWLC.

Penny Kiker (visitor): Teaching docs course at Indiana State University.

Anne Abramson, John Marshall Law: Doing zero-based review of Docs. Coll. Illinois Briefs Collection may go to Notre Dame.

Pegeen Bassett, Northwestern Law: Chair of AALL docs. section. Re-considering their depository status.

Sally Holterhoff (host): Attended Kansas City meeting. Self-study coming in September. GPO recommending Marcive Shipping List Service. Law Library working on strategic plan - will retain depository status. Future of FDLP in serious question.

Becky Byrum (host): Busy with Marcive: getting full records, working out "bugs."

Thanks to Becky and Sally and Valparaiso University for playing host and goodie bags. This is first meeting of group across the line in Indiana.

Recorded by: Linda J. Chia