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Meeting Minutes & Resources for Major Microform
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NIDL Spring Meeting
No minutes were taken for this meeting, and this summary of the meeting is based on notes from Robert Pruter. Among the attendees were as follows: Anne Abramson, John Marshall Law School; Walter Baumann, DePaul University College of Law; Marjorie Bengtson, UIC Gloria Hamilton, University of Chicago Kevin McClure, Chicago Kent Law School; Annie M. Moore, Chicago State University; Catherine Morse, Northwestern University; Joe Natale, Illinois State Library; Robert Pruter, Lewis University and Coordinator Mike Ragen, Illinois State Library; Aimee Quinn, UIC; John Shuler, UIC Lynne Smith, Northern Illinois; Barbara Sheffski, Poplar Creek, RoseAnn Vonesh, Oak Park Public Library and host RoseAnn Vonesh, Manager of Information Services, opened the meeting with an introduction. I. Reorganization of NIDL: Bob Pruter opened up the discussion with a summary of the current status of NIDL, pointing out the following: (1) Only seven people attended the Fall 2003 meeting held at Lewis University, and that he as host got some feedback that Lewis University was just too far away; (2) That both the Coordinator and Secretary for the year 2003-2004 had left their respective institutions, and that a new secretary (Lynne Smith) and new coordinator (Robert Pruter) were elected from the floor in a special election; (3) That he had gotten some feedback from some who thought that maybe NIDL could be reorganized on a more casual basis; (4) That minutes and corrections were sent to the NIDL website for revision, but the sponsor, Northwestern University, had not been making them. (5) In lieu of the above, Pruter opened the floor to discussion over the general issue of whether NIDL should retrench and become a more casual organization, even to the extent of having no officers and no agendas. John Shuler raised a question, asking what the purpose of NIDL was. Pruter pulled out the opening statement from the NIDL website, “NIDL exists to promote cooperation and communication among librarians in Illinois who work with government documents.” The consensus of the attendees was that statement pretty well provided a good broad summary of NIDL’s purpose. The bylaws and constitution as written at first flummoxed the assembly, not allowing any provision to make changes at the meeting. Shuler suggested voting to put aside the bylaws and constitution, and the members voted to do that. Pruter raise the issue as to whether or nor Northwestern University was still interested in hosting the NIDL website. Catherine Morse of Northwestern responded that her institution was still interested and is happy to serve as the host for the foreseeable future. The members decided to do the following: 1. To elect two co-coordinators to reorganize NIDL and to arrange future meetings. Elected as co-coordinators were Robert Pruter of Lewis University and Aimee Quinn of UIC. No secretary was elected. 2. Develop NIDL as a more casual organization by directing the new co-coordinators to write a new constitution and bylaws. 3. Make the annual fall meeting, more of a dinner meeting, which would meet each year at the Oak Park Public Library. RoseAnn Vonesh said she would be happy to host each fall meeting. The plan was set to meet at 4:00 PM, have a round-table discussion, and then retire to a local restaurant. The next meeting was set for November 4, 2004. II. Illinois State Library Presentation: Mike Ragen and Joe Natale gave a talk about the Illinois State Library and urged NIDL members to attend the annual State Library spring meeting next year, noting the benefit of keeping abreast of latest developments in the depository program in Illinois. Pruter added that each attendee is eligible to receive a $500 LSAT grant. III. Presentation on the Federal Government Documents Meeting at St. Louis: John Shuler gave a presentation on the decisions and discussions that transpired at the Federal Government Documents Meeting at St. Louis that took place during April 18-20, 2004. Shuler summarized some of the major decisions that were made at the meeting—the new 100 percent digitalization policy and the legacy digitalization project. He pointed out that these decisions have huge implications to the Depository System, and spelled out what these were.
The afternoon session opened with the usual NIDL roundtable discussion. V. The meeting adjourned at 3:00 PM: RoseAnn Vonesh gave about ten NIDL attendees a tour of the new Oak Park Public Library. Most impressive was the Ernest Hemingway Special Collection. |