Constitution & Bylaws
ARTICLE I - NAME
The name of the organization shall be the Northeastern Illinois
Documents Librarians.
ARTICLE II - PURPOSE
The purposes of this organization are: (a) to promote the education
and professional development of librarians working with government
documents by providing a forum for resource sharing and communications;
(b) to concern itself with government information at all levels of
government: international, foreign, U.S., Illinois, state, county
and municipal; (c ) to serve as a force for initiating and supporting
programs to increase the availability, use and bibliographic control
of documents; (d) to promote public awareness and use of government
information.
ARTICLE III - MEMBERS
Section 1. Membership shall consist of librarians and other
interested individuals from northeastern Illinois counties.
ARTICLE IV - DUES
There shall be no dues.
ARTICLE V - ORGANIZATION YEAR
The organization year will be from January 1 to December 31.
ARTICLE VI - OFFICERS
Section 1. The officers shall consist of a Coordinator, a
Coordinator-Elect, and a Secretary. They shall perform the duties
usually assigned such offices. In the absence of the Coordinator,
the Coordinator-Elect shall preside over meetings. In addition, the
Coordinator shall prepare an annual report at the conclusion of his/her
term of office for the purpose of evaluating the year's activities.
This annual report will be distributed to the full membership.
Section 2. Terms of office shall be one year. In order to implement
this amendment, a Coordinator-Elect will be elected at the Spring 1998
meeting. In subsequent years, this officer will be elected as provided
in Article VI, Section 3.1.
Section 3. A nominating committee consisting of two volunteers
will present a slate of candidates at the Fall meeting. Additional
nominations can be taken from the floor.
Section 3.1. Officers will be elected at the Fall meeting.
Section 4. Ballots. The nominating committee will prepare a
written ballot that includes space for nominations from the floor.
Section 4.1. Voting will be on the basis on one-person, one-vote
among those present. The candidate with the most votes will win the
election.
Section 4.2. In the event of a tie vote, the winner will be
determined by lot.
Section 5. In the event of the resignation or incapacitation
of an officer, the other officer shall call a special meeting of the
membership. The membership shall elect an officer to fill the vacancy
for the remainder of the term.
ARTICLE VII - MEETINGS
Section 1. Meetings will be held twice a year, in the spring
and in the fall, before each meeting of the Depository Library Council
to the Public Printer to discuss concerns which should be brought
to the Council.
Section 2. Additional meetings may be called by the Coordinator.
ARTICLE VIII - AD HOC COMMITTEES
The Coordinator may create ad hoc committees for limited and specified
duration to undertake specific tasks or responsibilities.
ARTICLE IX - ARCHIVES
The organization will deposit all records of permanent value such
as annual report, minutes of meetings, annual mailings lists and
official correspondence in an archive. The archive will be maintained
by the Secretary.
ARTICLE X - AMENDMENTS
Section 1. Proposed amendments(s) to the Constitution and
Bylaws shall be submitted in writing to the Coordinator.
Section 2. Amendment proposals shall be sent to members at least
30 days before the meeting at which they will be considered.
Section 3. If approved by two-thirds of the members present
and voting at the meeting during which the amendment proposals are
considered, the amendment(s) will pass.
