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Preliminary--Rough Draft

Spring NIDL Meeting Minutes

DATE: April 20, 2001

LOCATION: Poplar Creek Public Library

Welcome by Paulette Harding, Head Government Documents Librarian.

Housekeeping items - Earl Shumaker, Chair.

Earl Shumaker, Northern Illinois University:

• Elections will be held at Fall 2001 Meeting for Coordinator-Elect and Secretary.
• NIDL web pages maintained by Beth Clausen at Northwestern. Send changes to Beth. Member's microfiche holdings/sets on NIDL home page.
• Two committees are dissolved: Congressional District Information Committee and Web Page Committee.
• Only working committee now is Nominations Committee.

Patrice attended the ILLINET Coordinating Council meeting in Springfield. News from State Library: Mike Ragen is Federal Documents Coordinator and Joe Natale is State Documents Coordinator. Created ILLINET member listserv. State-wide meeting planned of documents librarians; no date yet. Council looking at State Plan for 1991-92. Vacancies on Statewide Coordinating Council.

Beth attended Depository Library Council in San Antonio. Sparsely attended. GPO continuing its day to day operations while awaiting transition to a new administration. When a new Public Printer is appointed, current Public Printer Michael DiMario and Superintendent of Documents Francis Buckley will be expected to resign.

Ed Grosek writing a letter to First Lady Laura Bush in support of libraries.

Earl reported on FLICC (Federal Library & Information Center Committee) meeting in Washington, D.C. Sen. Ted Stevens (AL), a supporter of libraries, emphasized need for tangible products. LC awarded $100 million to fund electronic initiatives.

Issues facing depository libraries: 1) Where is FDLP headed? GPO sales program losing money; 2) Justify depository status -- how to handle? 3) Migrating publications; 4) Recruiting new documents librarians -- smaller candidate pools; 5) Electronic transition scary -- will I lose my job?

Information sharing of members:

• Kristina Waldron, Northwestern University: League of Nations digitization project finished by Nov. European Union slashed its publications budget.
• Paulette Harding (host): Hardware and software upgrade. All cataloging done in OCLC.
• Glen Neumann, Chicago Public Library: Municipal Reference Library Collection moved to HWLC. CPL opened an Information & Referral Desk at City Hall in March 2001, staffed by Government Documents librarians among others. Lack of new equipment to run CD-ROMs continues to be a problem. Possibility of a new Government Documents/Resource Center with newer computer hardware. Decreasing the amount of print resources due to more resources available over Internet. Fewer calls for tax forms this year.
• Ielleen Miller, University of Illinois at Springfield: UIS depository is 31 years old. Shared housing agreement with Blackburn College. Making a web site for Government Documents and Sangamon County. "Government information online -- for the Blackburn College community" link on Brookins Library Government Publications page.
• Beth Clausen, Northwestern University: Jackie Druery left in Nov. 2000 for Princeton.
• Marjorie Bengtson, University of Illinois at Chicago: Paula Contreras to Penn State. Aimee Quinn from UNLV; she's a cataloger. No longer maintain listservs for State Dept. Laurie Mon is Electronic Services librarian. Reference by e-mail not very busy, had some questions from Europe and Haiti.
• Patricia Scott, the John Marshall Law School: She's new reference librarian as well as Docs backup and ILL person. Oversees MF Collection; doing inventory project.
• Ed Grosek, Northern Illinois University: Processing UN docs. Basement of library turned into compact storage for books and documents.
• Anne Abramson, The John Marshall Law School: JMLS is 8% selective depository. Library changed its name to Louis J. Biro Law Library. Out of space. Dorothy Li, Library Director, promoting ties with China. Many Chinese visitors and faculty trips to China.
• Patrice Stearley, Northeastern Illinois University: Searching for new Associate University Librarian for Public, Technical and Access Services by 9-15-01. Subscribes to Marcive. No growth space. ILLINET moving to a new platform from DRA.
• Lynne Smith, Northern Illinois University Law: Associate Director retired. Catalogued most of documents.
• Walt Baumann, DePaul Rinn Law Library: Barat College merged with DePaul; their library now part of DePaul general library. Don't know if some docs will go there.
• Earl Shumaker, Northern Illinois University: Retrospective to '82 on Marcive. Updating home page. $5 million from Capital Development Board for basement buildout.

Thanks to Paulette for playing host.

Next meeting date: Northwestern University, Evanston Campus (tentative) Nov. 9, 2001 Nov. 2 backup date.

Recorded by: Linda J. Chia