Guidelines for Electronic Reserve
The Electronic Reserve System (ERS) provides assigned course materials to students via the World Wide Web. ERS is a useful way to enhance accessibility to your course materials. Please acquaint yourself with the ERS guidelines and policies listed below.
I. SUBMITTING LISTS
A. Complete either the attached forms or online form to submit your list. Electronic Reserve requires the submission of photocopies or electronic versions of the items to be offered online (see Format of Materials for ERS, below). Also, please provide full citations for all items submitted, including a photocopy of the source's copyright page.
B. Submit Electronic Reserve lists for each course at least three weeks before the start of the quarter. Processing materials (and obtaining copyright clearance, if applicable) may take a considerable amount of time. Lists may be sent to e-reserve@northwestern.edu or brought directly to the Reserve office on the second floor in the North Tower.
C. Specify the dates by which each item should be available to your students. Please note that we cannot process all your course readings at the beginning of term.
D. A maximum of 20 items per course at a maximum of 45 pages per item may be placed on Reserve. Please notify us if a document has been used in Electronic Reserve during a past quarter, as old ERS files can be reactivated. (In this case, however, Reserve Services must seek copyright permission for repeated use.)
E. All ERS documents will be automatically deactivated and archived at the end of the term.
II. FORMAT of MATERIALS for ERS
A. PAPER. If providing photocopies, please ensure they are high-quality and clear. Processing time, file size, and final image quality depend heavily on the quality of the photocopy. If you cannot provide a high-quality photocopy, the original source will suffice. Please specify if you would like photocopies returned to you.
B. ELECTRONIC. Files can be submitted on disk, CD-ROM, or emailed as attachments to e-reserve@northwestern.edu.
III. COPYRIGHT RESTRICTIONS
ERS follows the American Library Association's "Fair Use" guidelines.
10% of one book or a single article from a journal/periodical issue can be freely used. If you need to exceed these parameters, Reserve Services must request copyright permission from the publishers. Please note that publishers are generally more reluctant to grant copyright permission for electronic uses (for items exceeding Fair Use) than for Regular Reserve.
If you have questions, please call the Reserve Room (ext. 1-7681) between 8:30 am and 5 pm, Monday through Friday.
e-reserve@northwestern.edu