Information
for Instructors
Regular Reserve
Submitting
Reserve Lists. Please use the Schaffner
Reserve Reading List form to list all materials you
wish to place on the Schaffner Library Reserve shelf for the upcoming
academic
term. Make sure to fill out the
top part of the form completely. Mail, fax, or drop off the form
at the Schaffner Library Desk, or email your
request to the Schaffner Circulation Desk.
To allow sufficient time for acquiring and processing materials,
please submit the Reserve list for each course at least two weeks
before the start of the class. If new books or additional copies
of books need to be ordered, the request should be submitted eight
to ten weeks before the start of the class.
Electronic Reserve
To place material on electronic reserve,
please contact the Reserve office in the Main Library in Evanston.
You may also submit
your
electronic
reserve request electronically by filling out an online
form or emailing e-reserve@northwestern.edu.
As detailed in the Electronic
Reserve guidelines, individual classes
are generally limited to placing 20 items on Reserve. Each Electronic
Reserve item can be up to 45 pages in length.
Items placed online using Northwestern's Blackboard Course Management
System are subject to the same
policies as other Electronic
Reserve
items,
with one important exception: documents processed for Blackboard
will not be posted in the Library's online
catalog. Rather, Reserve
will email each completed document's URL to the instructor for
inclusion on the appropriate Blackboard page. Reserve is NOT responsible
for the construction or support of Blackboard pages; all technical
support for Blackboard is handled through Academic Technologies
(467-7046).
Circulation of Reserve Materials
All materials placed on the Reserve shelf at the Schaffner Library
have a circulation period of two hours, In Library Use Only.
Fair Use and Copyright
Special arrangements must be made with the Reserve Room staff to
place multiple copies of photocopied materials on Reserve.
All faculty-supplied
photocopies must include a complete citation for the work from which
the copy was made, including a photocopy of the source's title page
and copyright page. Photocopied materials will be stamped with the
required warning notice of copyright.
Reserve Services follows the American Library
Association's "Fair
Use" guidelines.
If your materials fall within the following Fair Use guidelines,
copyright permission is not necessary for Electronic Reserve
or photocopying:
Up to 10% of a single book.
One article from a single issue of a periodical title.
Exceptions to the above:
Items kept on Reserve quarter after quarter, whether or not the
items themselves fall within Fair Use.
Multiple essays, stories, poems, etc. written by different authors
but included in the same book, e.g. anthologies, textbooks.
Coursepacks.
If you need to exceed these parameters, Reserve Services must
request
copyright permission from the publishers.
If you have questions on copyright, please call the Reserve
Room (1-7681) between 8:30 am and 5 pm.
Withdrawal
of Materials
Library books are automatically taken off of
Reserve at the end of the term, and must be requested again
for further
Reserve use. Personal copies can be picked up from the Schaffner
Library during normal hours, or will
be returned by campus mail as soon as an
opportunity
presents itself to the Reserve staff, no later than the summer
intersession. (To expedite this process, please write your full
name inside of
your book before putting it on Reserve.) Photocopies can be mailed
to the instructor or recycled at his/her request
Frequently
Asked Questions
When should Reserve
be used?
If you are
teaching a class of more than a couple of students, and you'd like
the students to be able to share a limited number of copies (usually
one) of a text or other class material, then Reserve is the place
for you. Very popular for "recommended-but-not-required"
course readings.
When should Electronic
Reserve be used?
If you are
teaching a class and:
- You already
intend to teach some portion of the class online...
- Some course
materials are already in some electronic format (such as class
notes written on a word processor)...
- You are
developing a course curriculum of readings that are intended to
be used in the course for many semesters to come...
- One or more
students can access class readings more easily online than in
person, such as adult learners and distance learners...
- You want
to further the integration of this technology in your students'
education....
- You have
an interest in, curiosity about, or whim toward the technology
yourself...
...then Electronic
Reserve is the resource for you. Please note, however, that there
are certain drawbacks to using Electronic Reserve, and we do
not
recommend using ERS simply because it is a resource offered in
addition to traditional Reserve. Processing takes longer for
Electronic Reserve,
and can delay the delivery to the sorts of students who like to
read ahead. Moreover, we are finding that publishers and copyright
holders are very likely to deny or overcharge for copyright permission
in cases where it is required for ERS, whereas this is seldom
a
problem for print reserve. To
place your requests for ERS, fill out the Electronic Reserve
form and submit it directly to the Reserve office in the Main
Library.
What sort of materials
can I put on Reserve?
We regularly
accept the following items for Reserve:
- A library
copy of a book, including books from the branch libraries.
- Your own
personal copy of a book. (Please write your full name inside of
the book in order to insure its prompt return. )
- A photocopy
of a single chapter from a book, or of an article from a journal.
A full source citation must be presented, including copies of
the title page and the copyright page.
What sort of materials
can I put on Electronic Reserve?
We regularly
accept the following items for Electronic Reserve:
- Electronic
files (such as class notes written on a word processor, existing
PDFs, or anything else that you can open and print on a computer).
- Web pages
and web sites. (Simply provide us with the url.)
- A clean,
high-quality photocopy of a paper document can be submitted for
scanning into PDF form. If a document has been submitted for scanning
before, please so indicate, as the electronic copy has been archived
and does not need to be recreated. A full source citation must
be presented, including copies of the title page and the copyright
page.
How many copies of
a reading should I put on Reserve?
One copy of
a title in 2-hour circulation can easily serve well over fifty students
in normal circumstances. Provisions can be made if there is reason
to believe that one copy will not serve the class.
How many readings
may I put on Reserve?
You may put
up to 20 items on Reserve or Electronic Reserve.
I'M LATE! In a rush!
What can I do to speed the processing of my list?
- If your
list contains any library books, retrieve those books from the
shelves yourself, and bring them to the Schaffner Reserve Desk;
ask for a "Reserve Reading List" form and completely
fill out the top section. Such submissions can often be processed
the same day we receive them. Please note that it takes longer
for us to retrieve and process a list of titles.
- If your
list includes photocopies of published material, provide a clean
photocopy and a full source citation in legible handwriting, including
photocopies of the title page and copyright page.
- If you can
make your selections of photocopied and ERS material meet the
'fair use' standards (see "Fair Use" below,) we will
not need to request permission from the publishers, saving time
and money, and negating the chance of the publisher's denial.
- Before you
put a photocopy of a book chapter on Reserve, consider putting
the book itself on Reserve. If you are concerned about a chapter
or excerpt exceeding our Fair Use parameters, consider placing
the original book on Reserve
rather than a photocopy.
Please contact
Schaffner's Circulation Supervisor with any questions you may have.
(312) 503- 8422
schaffner-circulation@northwestern.edu
|
